Strata buildings operate on the back of Committees making decisions, and having a meeting plan each year. Therefore, it is logical to understand the when Committees do not meet, decisions do not get made, and buildings fail to maintain and kept to the quality and expectations of the market.

If your committee fails to plan meetings or fails to agree on the format for your committee meetings each year your strata building will face constant problems, these problems include decisions not being made. Decisions get rushed with limited information and limited time for consideration, the buildings and your Annual General Meeting is delayed causing additional unexpected issues such as two quarterly levies being due at once, works not being approved, budgets being incorrect and out of alignment and worst of all, a large levy increases. The most disruptive and financially painful to owners can be the lack of remedial works that occur, that directly impact rental yield and sale prices as estimated project costs become untrustworthy.

How to Create your Meeting Plan

To avoid all these issues the strata building or the strata committee need to invest 10 minutes of their time to lock down the annual meeting plan. Or use our meeting plan generator to create a yearly outline of the meetings you should hold, when they should be convened, and critical matters that should be resolved.

How to Optimize your Meeting Plan

With your meeting plan generated you can start to outline the key dates and timeline for any projects and maintenance to enable these matters to align with the Annual General Meeting and Strata Committee meeting dates, you have already set.

The combination of these two parts will immediately optimise the time volunteered by the Owners and also provide the other owners in the building with a clear and straightforward plan for the following 12 months and how the Committee will strive to maintain or increase the value of everyone’s apartments.

The Purely Apartment promise to any Strata Committee utilising our meeting plan workbook is that your meeting times will reduce, the number of the decision will increase and therefore the maintenance, and quality of your building will improve. You could also call it your most productive 12months.

If you also make the output of the workbook public to all owners, you will also take the first step in increasing transparency within the building.

Meeting Tips for Strata Committees

Fact #1: It’s all about eye contact
Fact #2: Preparation makes or breaks the success of the meeting
Fact #3: Participants expect to meet in a calm environment
Fact #4: Information sharing needs to work instantly